Audio Visual & Film Production Rental

Prep, Ship, and Return Every Kit Complete and Show-Ready.

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Audio visual and production rental companies supply cameras, lenses, lighting, audio, video walls, staging, and power for live events, conferences, broadcasts, and film and television productions. Most orders are made up of many serialized items and accessories that must go out together and come back complete. When gear, crews, sub-rentals, and repairs are tracked in separate systems, kits leave incomplete, small accessories go missing unbilled, equipment is booked while it is still being tested, and it becomes hard to see which assets actually earn their keep.

Audio Visual & Film Production Rental Segments We Serve:

Live Event & Conference AV

Supply audio, video, lighting, staging, and technicians for corporate events, conferences, and galas.

Film, TV & Video Production Rental

Rent cameras, lenses, grip, lighting, and power to productions on short, high-intensity schedules.

Lighting, Staging & Rigging

Manage trusses, rigging, staging, and lighting fixtures across overlapping shows and venues.

Broadcast & Video Display

Rent video walls, displays, switchers, and broadcast equipment for events and productions.

How Commeris Helps

Commeris helps audiovisual and production rental companies connect bookings, gear, crews, repairs, and finance through Microsoft Dynamics 365 Business Central. Equipment Rental Management tracks every serialized item and kit from quote to return, including crews and sub-rentals, while Equipment Maintenance & Repair keeps gear tested, calibrated, and out of the pool until it is ready for the next show.

Common Audio Visual & Film Production Rental Challenges:

  • Building and checking out kits with many serialized items and accessories
  • Preventing double-booking across back-to-back shows
  • Testing and preparing gear before every job
  • Scheduling technicians and crews with equipment (wet hire)
  • Sub-renting gear from other houses when demand peaks
  • Recovering charges for damaged or missing cables, cases, and accessories
  • Keeping calibration and repair records for high-value equipment
  • Understanding utilization and return on high-value assets
Relevant Solutions
  • Equipment Rental Management
    Manages availability, quotes, contracts, kits with serialized accessories, check-out and check-in, wet hire with technicians, cross-rental, and charges for damage and missing items.
  • Equipment Maintenance & Repair
    Tracks pre-rental testing, calibration, inspections, and repairs, with parts and labor recorded and equipment released only after it passes its checks.
  • Travelling Salesman
    Lets account managers visit planners, venues, and production companies, check availability, and capture quotes on location.
  • AI Solutions
    AI agents can turn equipment lists and inquiry emails into draft quotations for review, saving time on complex, multi-item orders.